Define the package
Set the project, scope, estimated value, key dates, access, qualification requirement, and structured BoQ.
DRAWING SRV-BUY-04
SCALE 1:50 @ A1
REV C / GATES
COMMERCIAL TENDER CONTROL // BUYER SPEC
Procure with evidence, not assumptions.
Give Commercial Directors, Procurement Managers, and Quantity Surveyors one controlled route from package scope to award.
Verified
Company capability records
Locked
Addenda Governance
Recorded
Award history
Award
RECORDED
Quote, contract, and work order
PACKAGE RISK REGISTER / BEFORE AWARD
Move uncertainty through explicit gates.
| Exposure | Uncontrolled state | Sarvek gate | Decision record |
|---|---|---|---|
| Supplier capability | Unverified assertion | Organization and PQQ review | Qualification outcome |
| Tender information | Inbox revisions | Package documents and addenda | Issue history |
| Quote scope | Headline total only | Line-item comparison | Recorded exclusions |
| Award authority | Informal instruction | Controlled award action | Contract and work order |
SEVEN CONTROLLED ACTIONS
A buyer workflow built around commercial gates.
Discover and invite verified trades
Search active organizations by service capability and region, then invite from the verified network or private relationships.
Apply PQQ or PSQ when issued
Review relationship and package questionnaires when required. Disqualified participants cannot proceed to quotation.
Publish a controlled tender
Open the package only when its information is ready. Participants see the active issue and formal deadline.
Manage queries and addenda
Answer participant questions privately or publish them to the bidder group. Issue numbered addenda and participant notifications.
Compare complete commercial returns
Review every quote against the same BoQ, expose omissions, request revisions, and document the recommendation.
Commit and hand over
Award only an eligible quote on an open package, record the contract, and create the delivery work order.
AUDITABLE COMMERCIAL RECOMMENDATION
Know why the selected return is preferred.
Illustrative recommendation record.
Price remains visible alongside qualification, exclusions, revisions, package compliance, and the people responsible for the decision.
RECOMMENDATION / SRV-FA-204
QualificationPassed
Scope alignment98%
Open clarifications0
Commercial statusRecommended